ART TRANSPORTATION

ICA – Art Conservation offers comprehensive object/exhibition travel logistics beginning with object assessment and conservation recommendations for safe handling and transport of client artwork. Available services include condition reporting, deinstallation, packing/crating, transport, courier service, and reinstallation of artwork, including everything from mounted artifacts to outdoor sculpture, as needed.

ICA is able to arrange fine art ground transportation solutions throughout the United States. Within our network of providers, ICA can arrange the safe transport of your art work or exhibition. We can assist with fine art shuttle and exclusive use transport services.

All vehicles are dual driver, equipped with air-ride, climate controls, lift-gates, and GPS tracking. In addition to straight trucks, tractor trailers, and high cubes, ICA can arrange for specialty flatbed equipment including Conestoga, drop deck, and roll-back flatbeds as well.

The ICA recommends the use of courier services for transporting high value and/or fragile pieces, particularly when the handling of the object requires special supervision and guidance. We offer “door to door” fine art courier services in which a conservator or registrar travels with an object at all times. ICA couriers can also oversee installation and de-installation of artwork. Condition checking—prior to departure and upon arrival—can be supplied as needed.

Please contact ICA’s Art Transport Manager/Preparator, Charles Eiben, for additional information, or to arrange transportation services.

Custom Crate & Vitrine Construction

The ICA maintains a fully appointed wood and fabrication shop. Our highly trained technical staff is capable of building virtually any shape or size crate necessary for storage or transport. All of our crates are built to comply with international materials restrictions. Crate interiors are lined or padded as needed with the safest and most archivally appropriate materials available, while making every effort to work within each client’s budgetary needs.

We also design and fabricate custom display cases, sculpture bases, dust-protective plexiglass vitrines, recessed “shadow-box” display units, and custom picture frames for objects large and small. Our paper conservation lab includes a matting and framing department capable of handling any matting and framing project a client might desire.

Disaster Assistance

ICA was one of the founding institutional members of the Northeast Ohio Alliance for Response, part of a national initiative of Heritage Preservation, which also co-sponsors the Heritage Emergency National Task Force, a partnership of 40 national service organizations and federal agencies.

ICA is committed to aiding cultural institutions in their disaster preparedness and response efforts. In addition to offering ongoing educational opportunities, including the recent free symposium “Digital Media: Disaster Preparedness and Recovery,” ICA provides disaster services including:

  • Remote consultation and suggestion of resources
  • On-site surveys that include recommendations for disaster preparedness
  • Immediate response, as required
  • Conservation treatment for objects damaged by fire, smoke, flooding, mold outbreaks, insect infestation, etc.
  • Technical information to aid in insurance claim filing

Fine Art Storage

ICA maintains affordable, state-of-the-art fine art storage for short- and long-term housing of collections in transit, as well as long-term storage for single pieces or entire collections. We provide this service to our member institutions and individual collectors. While in storage, the collections are available to clients during regular work hours. The ICA facility includes 41,000 cubic feet of specially designed fine art storage. The storage area is constantly monitored to maintain a 50% ±5% RH (relative humidity) and a constant temperature of 65-70° F with its individually zoned HVAC system. It has a 16-foot entry access adjacent to an environmentally-controlled loading dock equipped with a hydraulic lift to facilitate loading and unloading of objects of all sizes. The ICA employs a 24-hour armed response service to monitor the building’s 27-point security-detection system, while all art storage areas are restricted-access and secured by a second-tier monitoring system. For more information or to obtain an estimate, contact the ICA Facilities Manager, Chris Pelrine.

Frames, Mounts, and Installation

ICA staff is pleased to assist clients in the preparation and presentation of their fine art. We offer the finest materials and custom frame options, including contemporary hardwoods, welded aluminum, and faithful period reproductions in gilt, carved, and compo moldings.

Our conservators and preparators will gladly discuss mounting options and suggest appropriate archival materials, stressing long term safety and reversibility, and aesthetic considerations.

The ICA also specializes in the restoration of period frames, and can prepare complete exhibitions and/or collections.

Grant Assistance

ICA helps institutions write grants to meet their collections stewardship and conservation goals. We understand that small institutions—museums, libraries, archives, historical societies, historic homes—often don’t have the resources to find and apply for funding. ICA is here to help you find that grant or funding opportunity to realize your goals. Whether you hope to complete an application for federal, state, or local funding or just want to talk over your needs, ICA is your planning partner.

As part of our ongoing public service each year ICA-Art Conservation selects one collecting institution to receive a free Subsidized Survey

Insurance Claims

ICA actively participates in providing treatment for artwork that has been damaged in circumstances covered by insurance policies. Private clients are required by the ICA to provide insurance information for documentation purposes. The conservation staff, for an initial fee, can submit estimate costs for treatment to an insurance company.

Following the estimate, the client has 90 days to secure payment from the insurance company in order for the treatment to be carried out. Deliberation with insurance companies that takes longer than 90 days will incur a pro-rated storage charge for housing the artwork at the ICA facility.

ICA is also prepared to facilitate the resolution of damage assessment and coordinate efforts directly with an insurance agent.

Photography and Documentation

The ICA staffs a professional photographer for documenting the condition of objects before, during, and after conservation treatment. ICA converted to a digital format for documentation of conservation treatment several years ago, but can provide film photography as needed. In addition to photographic documentation of artwork for treatment, the ICA can also perform:

  • Photography of artwork for collection assessment, re-housing collections, and insurance policy/claims purposes
  • Fine arts photography for exhibitions, brochures, catalogues, and media publications
  • Technical examination of artwork including infrared (IR) and ultraviolet (UV)

Surveys and Assessments

On-site organizational assessments evaluate the physical and intellectual environment of an institution as it influences collection preservation and conservation (exhibition, storage, and climate control) and make recommendations for improvement.

Object-by-object condition surveys describe the condition and preservation/conservation needs for individual objects and help establish priorities for collections care. They include time and cost estimates for treatment, rehousing, and appropriate storage. Survey reports are valuable tools for curatorial decision making, establishing a preservation strategy, and determining priority care. Importantly, many federal and state granting agencies require assessments and collection-based surveys before funds will be allocated for the conservation of individual works in a collection.

ICA conservators can also make annual or seasonal visits to your institution, to monitor changes in preservation conditions and make recommendations for improvement as necessary.

Our Start the Conversation form has a dropdown menu for you to request information on surveys and assessments from one of our conservators.

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