Staff Photo: February 2013Employment

December 8, 2017

Education and Outreach Specialist

ICA seeks a full time specialist to head its Education and Outreach department.

The Education and Outreach Specialist’s primary work is to develop and implement educational and outreach activities for ICA that will lead to improved stewardship of cultural and artistic heritage materials in Cleveland, Northeast Ohio, and the region. The Specialist will support ICA’s mission by planning and executing educational programming; conducting ongoing public outreach; and serving as a representative of ICA to multiple constituent and professional groups, and helping with ICA’s grant and development activities. Throughout this work, the Specialist advocates for the mission of ICA and promotes its work. This position reports to the Executive Director and coordinates and/or supervises program related staff, interns, and volunteers as needed.

Duties and Responsibilities

 Educational Programming:

  • Cultivates programming partnerships with collecting organizations, educational institutions, and regional/national preservation groups to reach the broadest possible audience
  • Develops and executes educational programming aimed at a variety of constituencies
  • Performs site visits to collecting and other institutions to assess and recommend improvements in collection care
  • Attends relevant conferences, sharing conservation and preservation information
  • Assists in preparation of program-related grant applications and reports as necessary

Outreach Activities:

  • Raises awareness of and support for preservation among members of the general public through lectures and participation in community events
  • Conducts tours of the Conservation Center
  • Manages the ICA’s annual Subsidized Survey program
  • Serves as a representative of the ICA to groups including the Ohio Preservation Council, the Northeast Ohio Alliance for Response, and the Ohio Connecting to Collections Statewide Initiative
  • Proactively identifies opportunities for and promotes media attention on the ICA
  • Produces and distributes the quarterly electronic newsletter, ICA News Online
  • Creates promotional materials in-house using standard desktop publishing software
  • Develops content for the ICA website and Facebook, Twitter, Instagram, Pinterest accounts
  • Utilizes electronic media to promote programs and creates hard-copy marketing and curriculum support materials in-house using standard desktop publishing software
  • Other duties as assigned

Assists the Executive Director and Manager of Accounting and Development with grant management and development activities.

Required and Preferred Qualifications

  • BA in education, history, art history, historic preservation, or equivalent is required; Master’s degree is preferred.
  • 2 or more years of experience in thoughtful public interface with a variety of demographic groups is required.
  • 5 years of work experience in at least one of the following subject areas required: museum education, collections management, art history, or history is required. Curriculum development experience is desirable.
  • Excellent interpersonal and communication skills are required. Some experience with marketing and/or public relations functions is desirable.
  • Experience with grants management and development activities is preferred.
  • Complete Proficiency in Microsoft Office, Photoshop, Adobe Creative Suite, WordPress, and social media applications is required.
  • Periodic travel around the state of Ohio required.

Salary is commensurate with experience and benefits are provided. Send Cover Letter and Resume to Position will remain open until filled. Interviews will begin the first week of January.

Manager, Accounting & Development

The Manager, Accounting and Development will play an integral role in the overall operation and success of the Intermuseum Conservation Association (ICA) in achieving its educational nonprofit mission to preserve and conserve the artistic and cultural heritage of the region. The Manager will provide critical and strategic support to ensure that the ICA can maximize its impact. This includes accounting and development support and working closely with staff to maximize operational capacity. This is an exciting and energizing opportunity for working closely with a board and senior leadership, contributing to high-impact projects, and learning the inner workings of a dynamic nonprofit. The manager will report directly to the Executive Director.

Areas of Responsibility 

(10%) Works with Executive Director to determine, measure, and track progress toward key ICA mission goals and

  • Provides ad-hoc administrative, logistical, or project support
  • Serves as a liaison with the Board of Directors and provide logistical support for Board functions

(50%) Manages ICA Finances

  • Ensures compliance with organizational policies and takes fiscal responsibility for resources
  • Develops and tracks budgeting, forecasting, compliance, and planning systems, making recommendations for fiscal strategy.
  • Develops and maintains organizational procedures and systems including HR, filing, billing, accounts payable, accounts receivable, deposits, payroll, and scheduling and implement procedural and policy changes to improve operational efficiency (Microsoft Office Suite)
  • Manages accounting functions (QuickBooks) and supervise a bookkeeping contractor
  • Prepares operational reports and schedules to ensure efficiency
  • Serves as primary liaison to the planning & analysis, accounts payable & procurement teams
  • Performs routine office duties relating to the phone, mail, computers and other duties as assigned

(30%) Works with Executive Director in all areas of grant writing, fundraising, and grant management

  • Assists in writing and completing grant applications
  • Develops and monitors grant budgets

Educational Background Required 

Bachelor’s degree is required.

Knowledge, Skills, and Experience Required 

  • 3-5 years of professional nonprofit work experience, ideally in an administrative function
  • Expert Knowledge of MS Office Suite and QuickBooks for Nonprofits is required.
  • Knowledge and experience of accounting and administrative management best practices
  • Experience with budgeting, project management, and payroll
  • Experience in grant and contract management
  • Excellent written and verbal communication skills

Qualities Sought

  • Professional, energetic work style
  • Solid problem analysis and assessment
  • Developed judgment and problem solving
  • Clear planning and organizational skills
  • Excellent work and time management
  • Attention to detail and high level of accuracy
  • Initiative to improve and excel
  • Adaptability and flexibility
  • Teamwork and collaboration
  • Love of Art, History, and Culture

Salary is commensurate with experience and benefits are provided. Send Cover Letter and Resume to Position will remain open until filled. Interviews will begin the first week of January.

Pre-Program Internships

Internships of this type are required before students can apply to one of the three graduate programs in fine arts conservation in the United States.  The ICA periodically, and as appropriate projects allow, accepts a pre-program intern. Please note: the ICA does not offer full-time pre-program internships.  Interns generally work only a few hours each week in one of the conservation departments.  No stipends or relocation assistance monies are available. There are no pre-program internships currently available.

Final-Year Graduate Conservation Internships

Final year students in fine arts conservation graduate programs are required to complete an internship. The ICA periodically, and as appropriate projects allow, accepts final year graduate interns. To inquire if a final year internship is currently available, contact us.

Two-Year Advanced Training Fellowships

As funding permits, the ICA accepts recent graduates of conservation programs in the fields of paper, paintings, and object conservation. This type of post-graduate work experience is required of a conservator before s/he assumes a professional placement. Positions are highly competitive and applications are accepted from the United States and abroad. There are no two-year fellowships currently available.

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