Staff Photo: February 2013Employment

February 26, 2018


Manager of Finance and Operations

Job Summary

ICA is looking for an exceptional person to provide strategic leadership and oversight of the organization’s finance and operations functions.  ICA is in a period of growth and transformation. The Manger of Finance and Operations will be a key architect of the implementation of our new organizational strategy and will play an integral role in scaling up our long-standing and impressive history of achieving impact.

We are looking for an entrepreneurial and passionate self-starter, with energy for the long haul, who can roll up their sleeves in a small, but active team.  The Manager of Finance and Operations will lead the organization in optimizing finance and operational systems and will proactively identify opportunities and challenges, and aggressively implement creative solutions.  This position reports to the Executive Director.

This is a tremendous opportunity for a finance and operations leader to leave their mark on a well-respected, high-impact, arts organization as it takes on an ever more proactive role.


Primary Responsibilities (40%)

  • Oversee and coordinate the finance and operations functions of ICA to enable program delivery, learn from evolving best practice, and comply with all applicable laws and regulations

Financial Management (50%)

  • Provide strategic leadership on financial planning budgeting, cash flow, and policy matters.
  • Work closely with the Executive Director and ICA’s Board to develop short, medium and long term financial strategic objectives and monitor progress towards achieving these objectives.
  • Oversee preparation of the annual budget and ensure that the organization operates within budget guidelines.
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program and grants accounting. Mastery of QuickBooks is required.
  • Oversee the development and maintenance of sound financial practices, including internal controls, accounting standards, and procedures.
  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
  • Provide guidance and oversight to program staff in preparing, monitoring and reporting on program, grant, and project budgets
  • Supervises a part time contract bookkeeper and enter transactions as needed

Operations (10%)

  • Implement, develop, review and maintain human resources and administrative policies and procedures.
  • Perform routine office duties relating to the phone, mail, computers, and tech
  • Complete other duties as assigned


Educational Background Required

  • Bachelor’s degree is required.

Knowledge, Skills, and Experience Required

  • 3-5 years of professional nonprofit work experience, ideally in an administrative function
  • Expert Knowledge of MS Office Suite and QuickBooks for Nonprofits is required.
  • Knowledge and experience of accounting, administrative, and HR best practices
  • Experience with budgeting, project, payroll, HR, and benefits management
  • Experience in grant and contract management
  • Excellent written and verbal communication skills

Qualities Sought

  • Professional, energetic work style
  • Solid problem analysis and assessment
  • Developed judgment and problem solving
  • Clear planning and organizational skills
  • Excellent work and time management
  • Attention to detail and high level of accuracy
  • Initiative to improve and excel
  • Adaptability and flexibility
  • Teamwork and collaboration
  • Love of Art, History, and Culture

Salary is commensurate with experience and benefits are provided.

To Apply: Please send a resume and cover letter to This position has been reposted and will remain open until filled.



Pre-Program Internships

Internships of this type are required before students can apply to one of the three graduate programs in fine arts conservation in the United States.  The ICA periodically, and as appropriate projects allow, accepts a pre-program intern. Please note: the ICA does not offer full-time pre-program internships.  Interns generally work only a few hours each week in one of the conservation departments.  No stipends or relocation assistance monies are available.

Final-Year Graduate Conservation Internships

Final year students in fine arts conservation graduate programs are required to complete an internship. The ICA periodically, and as appropriate projects allow, accepts final year graduate interns. To inquire if a final year internship is currently available, contact us.

Two-Year Advanced Training Fellowships

As funding permits, the ICA accepts recent graduates of conservation programs in the fields of paper, paintings, and object conservation. This type of post-graduate work experience is required of a conservator before s/he assumes a professional placement. Positions are highly competitive and applications are accepted from the United States and abroad.


About ICA-Art Conservation

For over sixty years, ICA has provided exemplary professional conservation and preservation services to organizations and individuals throughout the region and around the world. Today, as a 501(c)3 nonprofit, ICA serves museums, libraries, non-profit organizations, governmental agencies, corporations, and private individuals to conserve and preserve our artistic and cultural heritage. Each year ICA undertakes over 350 conservation projects ranging from treatment of old masters from major art museums to keepsakes from small town historical societies. ICA undertakes both large projects, like a current campaign to conserve the many murals in the Missouri State Capitol, and small projects from families and individuals.

In addition, ICA reaches out annually to more than 2,000 children and adults through our educational programming for heritage professionals, students, collectors, and the general public. We offer regular programming including workshops, lectures, and specialized services (site surveys, disaster response, and grant assistance), and free educational opportunities for students, pre-kindergarten through post-graduate students.

ICA’s mission and vision is to be the leading professional conservation service provider, educator, and advocate to museums, libraries, public institutions, and private individuals in our community ensuring the preservation of the artistic and cultural heritage throughout the region.



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